Advantages of Using Receipt Scanner

Now, if you are subscribe to an online expense report software like those provided by Certify, then you usually submit your receipts with your mobile phones or scan it using a flatbed or hand held image scanner. The problem with this TWAIN devices is that it is not specifically made to capture the whole receipts. Sometimes some part of it are blurry and not that really clear. Unlike with the use of receipt scanners (as mentioned on this post: Receipt Scanner from Certify), they were made specifically for receipts. With its high contrast settings it can perfectly capture the receipts quickly.

Aside from that it is build in such a way that it will work just fine on the expense management system by Certify. The receipt scanner is mobile, light weight, USB powered and very cool in black with bag included.

About Certify.com. Certify is the leading self-service, online expense management solution for small to midsize companies. Organizations worldwide fill out expense reports quickly, easily, and cost effectively because there is no expense report software to buy or maintain.

Receipt Scanner from Certify

I found out today that Certify.com has a certain scanner device that let you easily scan your receipts so that it can be easily converted to digital form and store it to Certify's server. The said receipt scanner as the image shown below, is so portable and can read receipts fast in black and white or even colored receipts. What is nice with this device is it is powered by a USB so there's no hassle with cords nor finding place to plug it in. It is TWAIN compliant so it really works like what you have known about scanner.



This device was built to work hand in hand with Certify's corporate expense software. This is what the convenience that this company provides to SMBs. Visit them now at http://www.certify.com and avail of the best corporate or personal expense management software.

Image use on this post was captured from the website of Certify.com.

Manage Travel and Entertainment Expenses of Employees

Is it important that the travel and entertainment expenses of your employees should be managed properly. If in case this is neglected, it will end up that the money of the company might be lost in the pockets of the employees. This is the reason why the expense policy of the company is very important. Here are some policies or things that you should consider in expense management on your company:

• Remember expense reporting plus receipts is equals to adequate accounting. Receipts should be accounted in every business expenses. This is the reason why receipts should be well kept in every transactions. (read details on storing the receipts the easy way)
• Set limits to credit cards/debit cards used by the employees.
• Review all the travel expense reports by the employees.

Now all of this can be conveniently made by the system of Certify. With several clicks, expense management will be as easy as 1-2-3.

Online Expense Solution vs. Offline Expense Software

Certify is considered to be the leading provider of expense management solution today for small to mid size businesses in the US today. Their system doesn't require any software to be installed on your PC. Instead what you need is the subscription for the system to work. That's right no installation just as a simple sign-up and you can start tracking expenses and prepare those expense reports in no time. The implementation for the Certify's online corporate expense management software is that all the data on the system were all stored on the data server of Certify. This eliminates the effort in maintaining and ensuring the reliability of the storage system of the data thus giving you more time to do something that you are really good at, which is doing your own business.

Offline expense software requires resources that needs monitoring for the part of the user. In the case of the solution provided by Certify, any time in any PC, you can securely access your data, track your expenses and send all those receipts in just click of your mouse or pressing the send button of your smart phones. It is just as easy as that. If you want more information about the features of the online expense solution that I am talking about, read it from my previous post entitled: Expense Management Features that You Should Know.

By the way, Certify also offers a "light" version of their Corporate Expense Software. It is intended for personal expense report tracking system needs.

Kerr Consulting and Hurley Travel Experts Partners with Certify

Kerr Consulting & Support, known for providing accounting solutions for small to large size companies and Hurley Travel Experts, known for being the leading provider of experiential and lifestyle travel in Maine and one of the largest "high touch" corporate travel management companies in the country both great organization partners with Certify, the leading online expense management solution provider for small to mid size companies. Both of these companies believe how Certify provides a first enterprise-class employee expense management solution in the market with on-demand service and instant availability.

These significantly made Certify as the best and yet the most reliable and cost effective compared to its competitors. You can read the official press releases of this partnership announcement on the following links:

• Certify chooses Kerr Consulting as Integration Partner
• Certify and Hurley Travel Experts partnership

Small Businesses Slowly Recovering?

I found this interesting news from Reuters.com regarding how the small businesses look upon the slow recovery of the economy and how they are less optimistic about the future. Here's the excerpt of the report:

Small U.S. businesses became slightly less optimistic in June out of concern future sales will be soft, a survey released on Tuesday showed.

The National Federation of Independent Business said its monthly index of small business optimism slipped one point to a reading of 87.9 last month. It had gained 7.9 points since March, indicating a view the economy was stabilizing

"The economy is bouncing along the bottom and reorganizing itself to restart the growth process," said William Dunkelberg, chief economist for the NFIB.

- Read the rest of the report here.

This situation should be coped by the businesses today and employee's productivity should be maximized. Read the report of Aberdeen Group here regarding the relation of Travel and Entertainment Expense Automation and control which might facilitate to greater productivity of the employees and adaptation of the businesses to the economic problem of the country.

Expense Management by the Employees

A few of the important element of the small to mid size businesses today are the daily financial and administrative process that allow the organizations to monitor and control expenses, payment and invoices tracking and organizing and managing work flow. It is vital that the function of these processes should be efficient to make a profitable operation for the business. However, with the increase of regulatory scrutiny, there is a need to supply a proper documentation which is necessary to be complied.

Small to mid size businesses usually have hundreds or even thousands of personal expenses every month, be it petty cash, expense returns or credit cards. One of the tedious thing about this is the preparation of the expense reports relevant to this. But with the availability of the expense report software from Certify, it will be very convenient for the organization to easily track and control the expenses. This system utilizes the power of the Internet to prepare, approve, process and even reimburse. Management can look at expenses by person, department, project, client or any other level of analysis. Reports can show year to date and month comparisons with multiple levels of analysis.

Here are the summary of the benefits of the expense management software that it will bring to companies when implemented:

• Increases employee productivity
• Improves expense policy compliance
• Provides a rapid return on your expense management investment

The online expense software provides the ability to capture organization-wide travel expense data for faster payment, less administration overheads and detailed real time management analysis to control costs.

If you want this kind of system be implemented on your company, just visit the site of Certify at http://www.certify.com.